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- Back-ups. Anything done on a laptop, netbook, tablet or mobile will not be backed-up unless you specifically do it – it’s not automatic in the way it might be in the office. So anything done on a device will be gone forever if you lose or damage it, unless you have consciously and specifically performed a back-up.
- Sharing. Items stored on a server or computer at the office cannot be accessed via a remote device – unless you specifically make an arrangement to be able to access it. It can get very messy and annoying trying to access the documents you want.
- Accessing company-wide systems. You might have a system or software used across the organisation, such as email, calendars or a specific application. Unless you integrate your mobile and IT systems the two will remain separate, meaning you can’t access the company calendar or the essential software you need when out of the office .
- Business continuity and disaster planning. If something happens and staff can’t get into the office, perhaps because of weather disruption due to snow and ice for example, they might be able to work from home or another location - but only if you have set up the arrangements in advance for them to do so. It’s often too late to create this ability after the event has happened. We have created some useful articles to help you understand more about the alternative ways of doing this which you can access at What is Disaster Planning & Business Continuity? and An Introduction to Remote Working.
None of these issues are insurmountable though, and a good IT support company will be able to advise on the best solutions for your organisation and its circumstances. With the growth in mobile devices and remote working, we would suggest ensuring your IT company has suitable experience in integrating mobile and IT systems, otherwise you might find yourself dealing with multiple organisations and incompatible systems.